Apply to work with the data

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Our two-stage application process

SAIL Databank has established a convenient and effective two-stage application process for researchers who would like to access data via SAIL Databank for high quality research projects.

From years of experience, we have developed one of the fastest application processes for data on this scale. At around just 12 weeks you’ll receive a decision from the independent Information Governance Review Panel (IGRP). Please note that where additional data owner approvals are required timeframes may vary. With SAIL Databank, researchers no longer need to undergo lengthy waiting times traditionally associated with accessing rich and vital data.

⮟     Data Access Process     ⮟

In the first instance please contact us to discuss your research. Before you commit time and energy into your application, we want to make sure that SAIL Databank is a good fit for your research question.


Stage 1: Project application and scoping

  • Scoping discussion to form project idea and viability, and to complete the scoping document setting out SAIL Databank related activities, timescales, resource usage and costs.
  • Researcher to secure funding for project if not already in place.
  • User to undertake Safe Researcher Training or provide evidence of qualified status which can be completed at any point before the project start.


Stage 2: Information governance

  • Researcher to sign and submit project scoping document and proceed to completion of the online IGRP application form. Researcher to submit request for access to the online IGRP application system through
  • Following IGRP review, researcher notified of outcome.


For remote access to the SAIL Gateway, researchers will be required to complete a Gateway Account Request form and provide a copy of their CV, evidence of completion of safe researcher training and sign a Data Access Agreement.

All users will be required to provide proof of or enrol to complete Safe Researcher Training.

User given requirements/ resources to start project in accordance with agreements laid out in the Scoping Document.


Uploading project data to SAIL

If you have applied to bring in external data to SAIL for linkage to datasets you will be contacted by a member of the Data Acquisition team on approval.

You will be required to complete a Data Deposit Agreement.

Once this is in place you will receive further instruction on how to request an account to upload your data in the format outlined here.

Project commences ✔



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