Apply to work with the data

Our two-stage application process

SAIL Databank has established a convenient and effective two stage application process for researchers who would like to access data via SAIL Databank for high quality research projects.

From years of experience, we have developed one of the fastest application processes for data on this scale. At around just 12 weeks to you’ll receive a decision from the independent Information Governance Review Panel (IGRP). With SAIL Databank, researchers no longer need to undergo lengthy waiting times traditionally associated with accessing rich and vital data.

Which of the following would you like to do?

In the first instance please contact us to discuss your research. Before you commit time and energy into your application, we want to make sure that SAIL Databank is a good fit for your research question.

Stage 1: Project application and scoping

  • Scoping discussion to form project idea and viability, and to complete the scoping document setting out SAIL Databank related activities, timescales, resource usage and costs.
  • Researcher to secure funding for project if not already in place.
  • User to undertake Safe Researcher Training or provide evidence of qualified status which can be completed at any point before the project start with renewal required every two years.

Stage 2: Information governance

  • Researcher to sign and submit project scoping document and proceed to completion of the online IGRP application form. Researcher to submit request for access to the online IGRP application system through help.saildatabank.com.
  • Following IGRP review, researcher notified of outcome.

For remote access to the SAIL Gateway, researchers will then be asked to complete a Data Access Request form and a Gateway Account Request form along with a copy of the user’s CV.

All users will be required to provide proof of or enrol to complete Safe Researcher Training.

Project commences

User given requirements/ resources to start project in accordance with agreements laid out in the Scoping Document.

Uploading your own data to SAIL

It is possible to link externally collected data with SAIL Databank data subject to approval. To incorporate new data into SAIL Databank for linkage purposes there are two simple steps:

Step 1

The project researcher must complete and submit the following forms:

  • Data Acquisition Request Form
  • New Dataset Scoping Form

Step 2

SAIL Data Management committee members will examine your request to be in-line with SAIL operating policies and then forward the SAIL Data Sharing Agreement.

Once the SAIL Data Sharing Agreement has been signed, you will be able to start uploading your data.

In the first instance please contact us to discuss your research. Before you commit time and energy into your application, we want to make sure that SAIL Databank is a good fit for your research question.

Stage 1: Project application and scoping

  • Scoping discussion to form project idea and viability, and to complete the scoping document setting out SAIL Databank related activities, timescales, resource usage and costs.
  • Researcher to secure funding for project if not already in place.
  • User to undertake Safe Researcher Training or provide evidence of qualified status (can be completed at any point before the project start; renewal required every two years.

Stage 2: Information governance

  • Researcher to sign and submit project scoping document and proceed to completion of the online IGRP application form. Researcher to submit request for access to the online IGRP application system through help.saildatabank.com.
  • Following IGRP review, researcher notified of outcome.

For remote access to the SAIL Gateway, researchers will then be asked to complete a Data Access Request form and a Gateway Account Request form along with a copy of the user’s CV.

All users will be required to provide proof of or enrol to complete Safe Researcher Training.

Project commences

User given requirements/ resources to start project in accordance with agreements laid out in the Scoping Document.

In the first instance please contact us to discuss your research. Before you commit time and energy into your application, we want to make sure that SAIL Databank is a good fit for your research question.

Uploading your own data to SAIL

It is possible to link externally collected data with SAIL Databank data subject to approval. To incorporate new data into SAIL Databank for linkage purposes there are two simple steps:

Step 1

The project researcher must complete and submit the following forms:

  • Data Acquisition Request Form
  • New Dataset Scoping Form

Step 2

SAIL Data Management committee members will examine your request to be in-line with SAIL operating policies and then forward the SAIL Data Sharing Agreement.

Once the SAIL Data Sharing Agreement has been signed, you will be able to start uploading your data.

Read the data upload & and transfer guidance here…