Privacy Policy


SAIL Databank is a data processor that acts under the explicit instructions of an appropriate data controller. In accordance with article 28 of the General Data Protection Regulation 2016, SAIL Databank is engaged through appropriate formal processing agreement that provides for the highest standards of industry security.

Cookie Policy

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

SAIL Databank does not actively track you as an individual.


By submitting an enquiry via our contact form, you are consenting to your data being held by SAIL Databank and Swansea University. This includes your name, email address and any other information volunteered to us via the website contact form.

Your data will be used for the purposes of dealing with your enquiry and sending you relevant information about SAIL Databank. SAIL Databank will not pass your details on to any third party. If you wish to remove yourself from the SAIL Databank marketing database, then please contact our helpdesk.

We use Google Analytics to track the performance of our website and patterns in use. We do not link statistics collected by Google Analytics to personally identifiable information. Find out more on the Google Analytics privacy policy and how to opt out of tracking.

More details about cookies used by Google Analytics are published on the Google website. Cookies and Google Analytics

Google also publishes a browser add-on that will stop cookie information for Google Analytics being stored. Google Analytics opt-out browser add-on


Privacy Information for SAIL Users

Population Data Science is part of Swansea University and is the data controller of your data.

We are based at Singleton Park, Swansea, SA2 8PP.

When you apply to become a SAIL user or we set up an account for you to use SAIL, we collect your data to assess your application and to provide you with an account. We collect your name, address, email address and details of your employer, affiliated institution or research organisation. We also hold a copy of the CV as part of the assessment process together with your up to date training that qualifies you to become a SAIL user.

We also hold information relating to the setup of your SAIL account including login credentials and passwords in accordance with our data access agreement. When your SAIL account is operational we will track and monitor your access to SAIL in accordance with our standard terms and conditions.

We do not transfer your data or process it outside of the UK. We do not use your data for marketing purposes or to create a profile about you. We process your data based on your consent. You can withdraw your consent at any time but if you do so we will no longer be able to offer you SAIL services or process your application.

We will keep your data in accordance with our retention policy.

You have the right to request a copy of your data, to make corrections to inaccurate information held about you or to ask us to delete your data.

Your Rights

The General Data Protection Regulation (GDPR) strengthens and adds to individuals’ rights that exist under the Data Protection Act and SAIL Databank is committed to supporting these rights.

You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information. Please visit the University Data Protection webpages for further information in relation to your rights.

Any requests or objections should be made in writing to the University Data Protection Officer – University Compliance Officer (FOI/DP), Vice-Chancellor’s Office, Swansea University, Singleton Park, Swansea, SA2 8PP, .

How you can you withdraw consent for us to hold your data

You can change your mind at any time about how we contact you, how we process your information, or ask us to stop contacting you altogether by contacting our helpdesk.

We will be proactive in keeping our records up to date and will aim to action all changes to communication preferences within ten working days.

How to make a complaint

If you are unhappy with the way in which your personal data has been processed, you may in the first instance contact the University Data Protection Officer using the contact details above.

If you remain dissatisfied, then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at – Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. .



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