Once the Data Sharing Agreement has been signed, the data provider can start to upload data by following these 3 simple steps:
Your data will have a mixture of demographic or person identifiable data, and clinical or administrative data. The demographic or person identifiable data must be de-identified before entering the SAIL Databank.
It is the responsibility of the data provider to split the data into two Files:
Both files receive a unique record ID number so that following de-identification, the anonymised File 1 data can be reunited with its File 2 counterpart to create a complete data file that is ready for analysis.
You need to set up two accounts to gain access to the NWIS and SAIL Databank secure file upload websites. To register for an account, please contact NWIS on PDIT@wales.nhs.uk and SAIL Databank on SAILDatabank@swansea.ac.uk and provide each of them with the following information:
Once your account has been set up, you can sign in on both websites and upload your files.
For more information about our methods of transferring data and how to have your files upload ready, please read the following documents:
description Person-level Export File Structure & Data Transfer
description Address-level Export File Structure & Data Transfer
If your organisation has a secure file download service, we can log into your website and download the relevant data from there.
If neither of the two suggested methods are possible, please contact the SAIL Databank team to discuss other secure methods of file transfer.
Email is not a secure way to transfer potentially sensitive information.